COVID Safety Protocols
Updated January 21, 2022
A Safe Return to In-Person Learning
We are committed to having students on campus for learning as much as possible. Look to this page for information regarding:
- on-site preventative measures being taken by West Sound Academy to keep our students and staff safe from COVID-19
- Protocols for safe on-site learning
- Protocols for illness and isolation
- Rules for students and staff to follow after travel
Also on this page are:
- Links to sources of reliable public health information
- Links to helpful articles
- A flowchart for making decisions about returning to work or school after experiencing COVID symptoms.
This page will be revised if information changes.
Staying Home When Sick
- Staying home if you have any symptoms is critical to keeping our entire community safe and helping make sure we reduce the spread of COVID-19.
- Please do not attend school if you or any of your family members have any of these symptoms:
- According to the CDC and WA State Department of Health, vaccination is the most effective prevention strategy to end the COVID-19 pandemic.
- The school will track the vaccination status of its students and staff.
- Regardless of vaccination status, every person must wear a KN95, KF94, or N95 face mask at all times when on campus, including out of doors.
- Cloth masks of any type, including those with filters, or masks with exhalation valves or vents are not acceptable face coverings.
- Mask breaks can only be taken outside at the direction of the teacher or while actively eating or drinking.
- Masks must completely cover the mouth and nose, and fit securely on the sides of the face and under the chin. It must have ties or straps that go around the head or behind the ears.
- WSA will provide a KN95 mask to any student who forgets their mask.
- Designated classroom windows will be open as weather permits.
- Each classroom will have a HEPA air cleaner that cleans all the air in the room twice each hour.
- Outside time will be encouraged. Regardless of the weather conditions, students will be expected to spend considerable time outside throughout the day. Students should dress to wait outside without cover in inclement weather and to walk in the fields. Athletic shoes and multiple layers are recommended.
- Distances between student seats in classrooms will be maximized and never less than three feet.
- Efforts will be made to facilitate distancing during passing periods and at lunch.
- Hallways to the upper building back doors are only to be used for going to the restroom or exiting. Only the front doors should be used for entry to the upper portions of the buildings. The back doors will be locked from the outside.
- There is absolutely no lingering, standing, or loitering in the hallways or storage annex areas. If queuing for the restroom, maintain physical distance from others.
Students and employees should expect to wash hands for 20 seconds with soap or use a minimum of 60% alcohol content hand sanitizer about six times per day:
- After arrival and screening
- Before and after meals and snacks
- After time outside
- After bathroom use
- After nose blowing or sneezing
- Before departure
Face and Surface Touching
- Avoid touching your face, nose, eyes, and mouth while at school.
- Avoid touching masks. Fresh disposable masks are available if needed.
- Use the towel you dry your clean hands with to turn off the faucet and open the bathroom door when leaving.
- Recognize that most of your efforts to stay away from the virus should be focused on social distancing and mask-wearing to avoid the virus’s aerosolization rather than avoiding touching things.
- One person at a time should be in the restroom, even if it has multiple toilet stalls.
- All of our restrooms have been designated as gender-neutral. Use whichever restroom is available and comfortable for you.
- The bathrooms in Upper Frodel and Upper Baker are designated for faculty use only.
Cleaning and Disinfecting
- The staff will maintain a regular protocol for cleaning, disinfecting, and sanitizing appropriately. In addition to our daily tasks, a more intensive, thorough clean will be done regularly.
- Students and faculty will be trained on proper cleaning procedures to help with wiping down desks and chairs between classes if used by different groups on the same day. Students will only be using cleaning solutions that are proven not to be harmful.
Arriving on Campus
- Pre-Screening forms are no longer necessary.
- WSA will still be screening students for symptoms and fever upon drop-off
- Drop-off for students will be done in front of Upper Baker Hall in the outer driveway ring only.
- During drop-off hours, the inner drop-off circle will be closed.
- Students need to queue with masks and three feet of social distancing outside of Upper Baker while waiting for screening.
- Monitored by an employee, students will be screened using a kiosk that provides touch-free temperature screening or by an employee using a hand-held touch-free temperature reader. The employee will also be observing for signs of symptoms.
- Upon screening approval, students will enter Upper Baker, sanitize hands in Baker Hall and then disperse to their designated first-period classroom building.
- Exterior doors to the buildings will be locked during the day, allowing for controlled and staggered access to classrooms and minimizing congestion in common areas. Students need to be prepared and dressed to wait outside socially distanced in inclement weather.
- The earliest a student may arrive on campus and enter the screening queue is 8:00 am unless otherwise arranged with administration. Students need to stay in their car until then. Do not park in the parking spaces in front of the flagpole near Upper Baker.
- Students who drive themselves need to park in a designated student parking spot and then walk around outside to Upper Baker for check-in before entering any other building.
- Students arriving later in the day must also check-in at Upper Baker before entering any other building.
- The illustration below shows where all students need to be dropped off.
- A faculty member will check off students as they are screened upon arrival.
- WSA is required to keep attendance records for all employees, students, and visitors for the purpose of contract-tracing should it become necessary.
- Teachers will also take attendance in FACTS at the start of each class.
- If a student is leaving school before the end of the day, they need to sign out at the front desk and get picked up outside of Upper Baker.
Eating on Campus
- Removal of masks for any reason is not allowed inside buildings.
- Students may only eat or drink water from a water bottle outside.
- Students may eat lunch outside the fronts of Parke, Frodel, Ryan, or Baker, in the Quad, or on the Sport Court.
- Students must sit at least six feet apart while eating in all places.
- Students must wash their hands before and after eating and wear their masks after they have finished actively eating.
- When necessitated by weather, students will be assigned to specific indoor rooms for eating to facilitate contact tracing.
- Water fountains are for bottle filling only, and students should not drink directly from them.
Guidance for WSA Families
Look to the flowchart on the right for guidance on what to do after COVID infection or being in close contact to someone with COVID-19.
Confirmed COVID Diagnosis
Families and staff are to inform the school right away if a student or other family member is diagnosed with COVID-19. WSA will follow the County Health Department’s directions at that time and participate in contact tracing but will follow the HIPAA-required rules of privacy. If a student or staff member tests positive for COVID-19, it is possible that some of the student’s classmates and teachers will be considered close contacts.
COVID-like symptoms at school
If a student or employee develops COVID-like symptoms while at school, they should self-report immediately to their teacher or an admin person. Admin staff will separate the student or employee from the class and accompany them to the isolation room until the person can be picked up by their family. Each student’s family will be required to provide primary and secondary contact persons who are most likely able to pick up a student on short notice in their registration paperwork. The student or employee will be made comfortable in the isolation room and then be actively monitored from a distance until picked up.
Returning to school after COVID-like symptoms
If a person with COVID-19 symptoms tests negative for COVID-19 with a rapid antigen test, they are required to either have a confirmatory molecular test or repeat an antigen test within 48 hours. If the individual is using an at-home test, they should carefully follow all package instructions.
If the second test is also negative, a person with COVID-19 symptoms may return to school when all the symptoms are resolved so long as they are not a close contact of someone with COVID-19 and subject to quarantine.
If a person with COVID-19 symptoms does not get tested for COVID-19 or see a health care provider who gives an alternative diagnosis, they should follow the same isolation guidance as persons who test positive. This is irrespective of vaccination status.
Returning to school after testing positive for COVID-19
Any positive test results in students, staff, or family members should be immediately communicated to the Head of School firstname.lastname@example.org.
Regardless of vaccination status or presentation of symptoms, any student or staff member who has tested positive for COVID-19 is required to isolate at home.
If a person tests positive for COVID-19 by a molecular or antigen test, they can return to school only when all the following criteria are met:
- 10* days since symptom onset, or since positive test specimen collection date if no symptoms are present, AND
- No symptoms or symptoms are resolving AND
- 24 hours after fever resolves without use of fever-reducing medications
*Individuals who test negative with an antigen test on day 5 who meet all the symptom criteria listed above may return to school on day 6. These individuals will be required to eat outdoors until after day 10.
Returning to school after being in close contact to someone with COVID-19
Generally, a close contact is someone who was within three feet of a person with COVID-19 for at least 15 cumulative minutes over a 24-hour period during the period of time when the person with COVID-19 was infectious. The infectious period of someone with COVID-19 starts two days before the onset of symptoms or is estimated as two days before the positive test collection date if someone with COVID-19 is asymptomatic. This definition applies regardless of whether the case or contact was wearing a mask.
Following privacy laws, West Sound Academy will send notifications to the community about positive cases. Students who are identified as Close Contacts will get an additional communication confirming they were in close contact. Due to increased risk on the van and bus and eating indoors, students in these situations will always be considered Close Contacts.
Close contacts who are fully vaccinated and do not have symptoms do not have to quarantine but should carefully monitor symptoms. These students will be required to eat outside until 10 days after exposure.
Close contacts who are not fully vaccinated need to quarantine at home and monitor for symptoms. To return to school sooner than 10 days after exposure, the student needs to get tested on or after day 5 post-exposure. Students can return to school after 7 full days from known exposure if there are no symptoms and the results of the PCR test were negative. Students should continue to monitor for symptoms until day 14.
What is travel?
Protocol for after travel
(This section updated September 3, 2021)
All students and staff should self-monitor for COVID-19 symptoms after travel.
The following policy is recommended for students and staff who are fully vaccinated and required for students and staff who are not fully vaccinated:
- Stay home and self-quarantine for a full 7 days after travel AND get tested with a molecular test 3-5 days after travel.
- If the student or staff member is unable to get tested, they must self-quarantine for 10 days after travel.
For further questions, please contact Catherine Freeman at email@example.com
Kitsap Public Health District COVID-19 Vaccinations
Registration and Scheduling
Washington State Department of Health
Info Hotline: 1-800-525-0127
STUDENT MENTAL AND EMOTIONAL HEALTH
- Coping with Back-to-School Anxiety During COVID-19 – Mental Health First Aid USA on August 3, 2021
- Returning Safely to In-Person Learning – Anxiety & Depression Association of American on July 19, 2021
- Back-to-School Resources for Families and Educators – Child Mind Institute
- How to Help Kids Who Are Too Hard on Themselves – Child Mind Institute
- Anxious Stomach Aches and Headaches – Child Mind Institute
- Managing Your Own Anxiety During School Reopening – Child Mind Institute
- Building Positive Relationships With Students: What Brain Science Says – Understood.org